Privacy Policy

Amicaplan is a locally-hosted software application for organising digital evidence for family court proceedings. It is developed and maintained as a private tool. For the purposes of UK GDPR, the data controller is the individual user who installs and operates Amicaplan on their own device.

Because Amicaplan processes data exclusively on the user's own hardware and stores all data locally in a SQLite database on that device, the developer of Amicaplan does not at any time access, receive, transmit, or process any personal data entered into the application.

All data is stored locally on your device only in a SQLite database file located in the application directory. This includes:

• Messages: Text content, timestamps, and sender names from WhatsApp, email, or other import formats you upload.
• Flags and annotations: Automated flag detections, your classifications, severity ratings, and notes you add to flagged messages.
• External events: Incident records, dates, categories, descriptions, and any file attachments you upload.
• Profile information: Your name, the other party's name, children's names and ages, case reference number, and legal objectives you configure.
• Generated documents: Word documents and PDF outputs produced by the tool, stored in the application's output directory on your device.
• Parenting plan rules: Rules and agreements you configure within the tool.

No data is held on any server, cloud service, or third-party infrastructure operated by or on behalf of Amicaplan.

Amicaplan uses the following external services in limited circumstances:

AI Features (Optional)

If AI features are enabled (e.g. "Tidy with AI" on event descriptions), text you submit for AI processing is sent to Anthropic, Inc. via their API. Only the specific text you choose to submit is transmitted — no other data from your case, messages, or profile is included. Anthropic's privacy policy applies to data processed via their API: anthropic.com/privacy.

AI features are entirely optional and can be disabled. When disabled, no data is transmitted anywhere.

Static Assets

The application loads Bootstrap CSS/JS and Bootstrap Icons from cdnjs.cloudflare.com (Cloudflare). This is a standard CDN request that does not include any personal data. These assets could alternatively be bundled locally — contact us if this is a concern for your deployment.

No Analytics, No Advertising

Amicaplan does not use analytics trackers, advertising networks, session replay tools, or any other monitoring technology. There are no cookies beyond those created by the local Flask session for navigation.

As the data controller operating Amicaplan on your own device, you process personal data under the following lawful bases under UK GDPR:

• Legitimate interests (Article 6(1)(f)): Organising evidence relating to your own family proceedings in which you are a party.
• Legal claim (Article 9(2)(f)): Where the data processed relates to or supports the establishment, exercise, or defence of legal claims in family court proceedings.

You should ensure that your use of Amicaplan — including which messages you import, how you annotate them, and how you use generated outputs — is consistent with your obligations under the Family Procedure Rules and any orders made in your proceedings.

Family proceedings routinely involve sensitive personal data including health information, allegations of domestic abuse, and data relating to children. Amicaplan may process such data as entered by you.

Data relating to children should be handled with particular care. Amicaplan is designed to support proceedings in the best interests of children. You should not store information about children that is not relevant to your proceedings.

Because all data remains on your device, you are responsible for its security (see Section 7 below).

As the data controller operating Amicaplan locally, you hold all data rights directly by virtue of controlling the database on your own device. You can:

• Access: View all data via the application interface at any time.
• Rectification: Edit any record in the application.
• Erasure: Delete individual records or use Settings → Reset All Data to wipe all data.
• Portability: Export your data using the CSV export features available on the Incident Chronology and other pages.
• Restriction / Objection: You can stop processing at any time by ceasing to use the application.

Because Amicaplan does not transmit data to us, we cannot fulfil data subject access requests on behalf of third parties whose data you have stored (e.g. the other party to your proceedings). If such a request arises, you should seek legal advice about your obligations.

Because all data is stored locally, you are responsible for the security of your device and the application directory. We recommend:

• Using full-disk encryption on the device running Amicaplan (e.g. FileVault on macOS, BitLocker on Windows).
• Using a strong login password for your device.
• Not sharing your device with other parties to the proceedings.
• Regularly backing up the application directory to an encrypted external drive or encrypted cloud backup.
• Deleting the application and database when proceedings conclude, if the data is no longer needed.

The application database is not itself encrypted. An attacker with physical access to an unlocked device could read the database file directly. Disk-level encryption is the recommended protection.

Data is retained for as long as you choose to keep it on your device. There is no automatic deletion. You should consider retaining case data for at least 6 years after proceedings conclude (consistent with general UK limitation periods), unless a court order specifies otherwise.

To delete all data: go to Settings → Reset All Data. This irreversibly deletes the database. You may also simply delete the application directory from your device.

The Information Commissioner's Office (ICO) is the UK's data protection regulator. Whether Amicaplan as a product developer requires ICO registration depends on how it is distributed and whether the developer processes any personal data on behalf of users.

In its current locally-hosted form, the developer does not process user data and operates as a software tool supplier only. However, if Amicaplan is offered as a hosted cloud service in the future, ICO registration as a data processor will be required at that stage.

Individual users operating Amicaplan for purely personal/household use (i.e. to manage their own proceedings) are exempt from ICO registration under the GDPR household exemption.

McKenzie Friends or legal professionals using Amicaplan to process data on behalf of clients may need to assess their own ICO registration obligations separately.

For questions about this privacy policy or data protection matters, contact: privacy@amicaplan.io

To report a concern to the ICO: ico.org.uk/make-a-complaint

Privacy at a Glance

• All data stored locally on your device only
• No server, no cloud, no data transmission
• No analytics or advertising trackers
• AI features optional and clearly indicated
• Full control: export or delete all data at any time
• No cookies except local navigation session

Related

• Terms of Use
• FAQ
• Settings & Reset Data